New Account Setup

Please complete all fields and upload the requested documents (in PDF or JPG format) to create a new Facilities Schedules™ Software user account and related Group(s).

Select your organization type. Selecting a classification will update the form below.

Class Description
Internal Groups District Staff Members and School Groups
Non-District Users: Kenmore/Town of Tonawanda Community Groups & In-District Nonpublic Schools All Village of Kenmore and Town of Tonawanda organizations and schools within district boundaries.  
Outside Group 100% Residents Organization with 100% of participation/registration consisting of Town of Tonawanda or Village of Kenmore resides. Registration information must be provided prior to billing.
Outside Group 70% Residents Organization with 70% of participation/registration consisting of Town of Tonawanda or Village of Kenmore resides. Registration information must be provided prior to billing.
Outside Groups Non Resident Organization has less than 70% of participation/registration consisting of Town of Tonawanda or Village of Kenmore residents.

User Information

Enter your first name

Enter your last name

Enter your email address

Re-enter your email address

Enter your password. Maximum 100 characters.

Re-enter your password. Must match the password entered above.

Group Information

If you are an internal staff member who will be submitting requests on your own behalf (i.e. not for a group, team, club, etc), use your first and last name as the Group Name.

Enter your group or organization name

Enter your group's street address

Enter your group's city

Select your group's state

Enter your group's zip code

Additional Group Information

External / Outside Groups: Upload the Group's Certificate of Insurance and its Expiration Date.

Accepted formats: PDF, JPG

Format: MM/DD/YYYY

Proof of Insurance Listing Kenmore-Town of Tonawanda UFSD as “Additional Insured” (ISO CG 20 26 or equivalent).  Must be primary/noncontributory, with waiver of subrogation.

 

Minimum Required Insurance for Facility Use:

 

a. Commercial General Liability Insurance

$1,000,000 per Occurrence/ $2,000,000 Aggregate, with no exclusions for Athletic Participants

$2,000,000 Products and Completed Operations

$1,000,000 Personal and Advertising Injury

$1,000,000 Sexual Misconduct and Assault (for facility use agreements serving Ken-Ton students)

$100,000 Fire Damage

$10,000 Medical Expense

 

b. Automobile Liability (When an organization’s vehicle is brought onsite)

$1,000,000 combined single limit for owned, hired, borrowed and non-owned motor vehicles.

 

c. Workers' Compensation and NYS Disability Insurance (For Organizations With Employees)

Statutory Workers' Compensation (C-105.2 or U-26.3); and NYS Disability Insurance (DB-120.1) for all employees [per NYS WC and Disability laws]. Proof of coverage must be on the approved specific form, as required by the New York State Workers’ Compensation Board. ACORD certificates are not acceptable. A person seeking an exemption must file a CE-200 Form with the state. The form can be completed and submitted directly to the WC Board online.

 

d. Umbrella/Excess Insurance

General Use

$1 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis or provide broader coverage over the required General Liability coverages.

 

Fun Days with Inflatables/Other Inflatable Use Events

$2 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis or provide broader coverage over the required General Liability coverages.

 

Organized Athletic Leagues/Events

$3 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis or provide broader coverage over the required General Liability coverages.

 

Athletic/Recreational Camps

$5 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis or provide broader coverage over the required General Liability coverages.

 

Carnivals, Firework Displays or Other High Hazard Events

$10 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis or provide broader coverage over the required General Liability coverages.

Additional Group Files

Accepted formats: JPEG, JPG, PNG, PDF

  • Proof of Non-Profit Status
    Accepted formats: JPEG, JPG, PNG, PDF
    • Proof of Non-Profit Status

Files marked with star icon are required.

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